The Importance of Tackling Missing Mileage for Operator Compliance
Accurate mileage tracking is a cornerstone of maintaining compliance for Operator Licence holders. Ensuring all mileage is accounted for not only keeps drivers within legal limits but also safeguards vehicle safety and operational integrity. Missing mileage, if not addressed, can have severe consequences for both drivers and operators.
What is Missing Mileage?
Missing mileage occurs when a vehicle tachograph unit records distance travelled without a corresponding driver tachograph card in use. This discrepancy can arise for several reasons, including:
- Malfunctioning tachograph equipment.
- Intentional tampering or misuse.
- Legitimate cases such as vehicle testing or maintenance activities.
Regardless of the cause, failing to address missing mileage can jeopardise compliance and result in penalties.
Why Missing Mileage Matters
For drivers, missing mileage can lead to fines and penalties if it’s discovered they’ve operated a vehicle without properly using the tachograph system to record their driving hours and rest periods.
For operators, unresolved missing mileage can result in non-compliance with the terms of their Operator Licence. This not only invites scrutiny from regulatory bodies but also risks penalties, restrictions, or even the loss of the licence.
How to Identify Missing Mileage
Tachograph analysis software is an essential tool for identifying missing mileage. These programs generate detailed reports highlighting discrepancies, often labelled as:
- Missing Mileage Report
- Unknown Driver Report
- Vehicle Driven Without a Card
Steps to identify and resolve missing mileage include:
1. Download and Analyse Tachograph Data
Regularly download data from your vehicle’s tachograph unit and review it for anomalies.
2. Investigate the Cause
Determine why the mileage is missing. Common scenarios include:
- Vehicles operating under GB Domestic Hours where tachograph use isn’t required.
- Road tests for repairs or technical development.
- Movement of vehicles not yet in service.
3. Take Corrective Action
Addressing the issue might involve:
- Scheduling maintenance to fix faulty equipment.
- Training drivers on correct tachograph usage.
- Enforcing disciplinary measures for deliberate tampering.
Record Keeping for Compliance
All investigations and resolutions regarding missing mileage should be documented. These records must be readily available for inspection by the DVSA (Driver and Vehicle Standards Agency). Proper documentation not only demonstrates compliance but also helps defend against potential penalties.
Preventing Missing Mileage
To reduce the risk of missing mileage:
- Conduct regular audits using reliable tachograph software.
- Train drivers on the importance of compliance and correct tachograph procedures.
- Maintain vehicles to prevent tachograph malfunctions.
By proactively addressing missing mileage, operators can safeguard their compliance and ensure smooth operations.
Final Thoughts
Missing mileage is a critical compliance challenge that requires consistent attention. By leveraging advanced tools, maintaining proper records, and fostering a culture of compliance, operators can minimise risks and uphold the highest standards of safety and legality.
