What is a Traffic Examiner Visit?
A traffic examiner visit is a formal check conducted by the Driver and Vehicle Standards Agency (DVSA) to ensure that HGV operators comply with legal standards. These visits often focus on:
- Drivers' hours and tachograph compliance
- Maintenance records
- Operator Licence conditions
Failing to meet these requirements can result in penalties, loss of your Operator Licence, or other enforcement actions.
Why Do Traffic Examiner Visits Happen?
Traffic examiner visits can be routine or triggered by specific issues, such as:
- Reports of non-compliance
- Evidence of breaches in drivers’ hours rules
- Roadside inspection results
These visits aim to protect public safety and maintain fairness in the haulage industry.
What to Expect During a Visit
Traffic examiners will typically review the following:
1. Tachograph Records: They’ll assess driving hours, rest periods, and break compliance.
2. Vehicle Maintenance: Inspecting records to ensure vehicles are roadworthy and maintained on schedule.
3. Policies and Procedures: Ensuring robust systems are in place for compliance.
4. Driver Training: Verifying that drivers are trained and informed about their legal responsibilities.
Preparing for a Traffic Examiner Visit
1. Keep Records Organised: Maintain up-to-date tachograph data, vehicle maintenance logs, and other essential documents.
2. Conduct Internal Audits: Review your operations regularly to identify and resolve potential issues before a formal inspection.
3. Train Your Team: Ensure drivers and office staff understand the importance of compliance and know what is required.
4. Use Compliance Tools: Employ software to track and manage drivers’ hours, vehicle inspections, and maintenance schedules.
5. Engage Professionals: Partner with compliance consultants to identify risks and improve processes.
Common Mistakes to Avoid
- Incomplete Records: Missing or inaccurate documents are a red flag for examiners.
- Poor Vehicle Maintenance: Failing to conduct regular checks and repairs.
- Ignoring Minor Breaches: Even small violations can escalate into larger issues.
How We Can Help
At LDP Transport Consultancy Ltd, we provide ongoing compliance support to ensure your business is always prepared. Our services include:
- Internal compliance audits
- Tachograph analysis
- Maintenance scheduling tools
- Driver training programs
Final Thoughts
Being prepared for a traffic examiner visit is not just about avoiding penalties; it’s about fostering a culture of safety and efficiency in your operations. By staying proactive, you can ensure compliance and build trust with clients and regulators alike.
