Remaining compliant with your Operator Licence isn’t always straightforward. But the risks of non-compliance are serious—ranging from fines and vehicle prohibitions to losing your licence altogether.

Here are five of the most frequent compliance issues we see, along with practical advice on how to avoid them.

1. Inadequate Record Keeping

Operators must keep detailed records of maintenance, driver hours, and defect reporting. Disorganised or missing records are a red flag to the DVSA and can indicate poor management control.

✅ What to do: Move towards digital record-keeping, set clear deadlines for checks and inspections, and regularly review your documentation for accuracy.

2. Non-Compliance with Drivers' Hours & Working Time Rules

Relying solely on tachograph software can result in missed infringements. DVSA investigations often highlight repeat breaches of driving time regulations.

✅ What to do: Use systems that flag issues early and supplement this with manual reviews. Offer refresher training for your drivers and maintain evidence of any corrective action.

3. Incomplete or Poor Walkaround Checks

Daily walkaround checks are legally required, yet many are done poorly or not logged properly. This can lead to unsafe vehicles operating on the road.

✅ What to do: Provide clear guidance and training. Use structured checklists and encourage photo evidence to ensure checks are completed thoroughly.

4. Missed Maintenance Intervals

A failure to follow a robust PMI schedule can reflect badly on an operator. Missed inspections or overdue services may signal that vehicle safety is not being prioritised.

✅ What to do: Maintain a clear forward planner, set automated reminders, and confirm workshop bookings in advance. We can help assess and improve your maintenance planning.

5. No Ongoing Compliance Monitoring

Many operators only act when problems arise rather than actively monitoring their compliance. DVSA expects operators to be in control at all times.

✅ What to do: Carry out regular internal audits and keep records of corrective actions. Our Continuous Compliance Support service is tailored to help operators meet these expectations.

Proactive Compliance, Made Simple

You don’t need to face DVSA compliance alone. With our support, you can stay ahead of the curve—and focus on running your business with confidence.

👉 Book a free 30-minute consultation to see how we can support your fleet, or explore our services at www.transportldp.co.uk.